TagEfficiency

Master Schedule Success

Master Schedule Success picture

Entrepreneurs Master Schedule Success, You Can Too

My name is Rick Morsovillo and I have discovered how many entrepreneurs with similar ideals and routines are able to master schedule success.  This blog is part of a series on the truths that I have found on scheduling success. Be sure to read Master Success By Scheduling Your Success and Master Success Habits if you have not already done so.

Maintain 1 Master Schedule Success Calendar

It is absolutely critical to make sure that all of your meetings, appointments, and engagements are organized into one calendar. The last thing that anyone wants to do is sort through a variety of calendars, notebooks, apps, and tablets trying to figure out their daily schedule. Schedule yourself for success by managing your busy life in just one calendar. Oddly enough, your daily schedule will not seem as daunting and it will be much easier to understand. Additionally, this trick helps you avoid double booking! Lastly, think about how much time you can save by not having to sort through all of your calendars trying to figure out your schedule for the day.

Master Schedule Success Tip: Start today! Choose the device that you feel the most comfortable with. If that is a desk calendar, run to the store (after you finish reading this!) and buy a calendar. If that is your smartphone or computer, download an app and import your calendar. I use the calendar app on my phone and sync it with my calendar on my computer. Lastly, keep this calendar on you all day so that you can adapt when plans change and make sure that you never miss anything.

Master Schedule Success Through Teamwork

So many of the world’s most successful companies were launched through teamwork. Companies like Apple was founded by Steve Jobs and Steve Wozniak, Johnson & Johnson was founded by three Johnson’s, and Google was founded by Larry Page and Sergey Brin. Being successful is very rarely about complete independence from a team. Being successful is about working well with others, being able to accept other’s ideas, and collaborate.

Master Schedule Success Tip: Kickoff your lunch break with a quick email to your team updating them on your current project and ask them for feedback. This will help your team feel involved in the process, get involved in the project, and encourage them to share their opinions. Overall, it’s a win-win for everyone!

 

Again, my name is Rick Morsovillo and I am an entrepreneur from Springfield, Missouri. If you interested in learning more on scheduling success, read the next blog in this series entitled, Schedule Success: Greatest Secrets of Successful Entrepreneurs. I hope you find this blog series helpful!

Maximizing Efficiency: Focusing On One Thing At A Time

Maximizing Efficiency: Need For Simplicity

Efficiency without Multitasking

We live in a world where everyone puts more hours in at the office. This is compounded by the stress that we all feel when trying to accomplish more. Often times, we look towards technology to simplify our lives. Yet this same tool has a strong tendency to sap our attention and steal our time. I ask you this: Has maximizing efficiency ever been more needed than today?

Thankfully, we can all learn to become more efficient at work. Both as an individual worker and a company of workers. Management consultants, business professors, and efficiency experts tirelessly debate the merits of business-wide efficiency. Maximizing efficiency means lowering the cost of input for the produced output. Simply put, maximizing efficiency comes from the least amount of work with the greatest production possible.

Maximizing Efficiency: Killed By Multitasking

One great area to maximize efficiency is in your workforce. Increase individual productivity by increasing the amount of work produced in a given time. You can quickly create a more efficient production by encouraging your workforce to stop multitasking!

Recent studies show that it takes 25% – 40% longer to finish a job when you are simultaneously working on additional projects. No brainer, right? However, think about how often you are distracted every 10 minutes at work. An email here, text message there, or even a phone call from a customer and you are behind on your schedule. I encourage you to keep this statistic in mind and work on just one task at a time.

Efficiency Experts from The Energy project use psychological data on the fundamental human need for rest. One of their secrets is known as the ultradian rhythm which causes ones energy levels to rise and dip on a 90 minute cycle.  Annie Perrin, VP of facilitation and programs, says “At that 90-minute mark, you have to think about some sort of renewal, to put fuel back in your tank before you start the next cycle.” Below is a list of a couple things I have found that help energize me during these times:

  • Eat a healthy snack
  • Enjoy a short walk (outside if possible)
  • Listen to a couple songs
  • Meditate

Efficient workers contribute to a much more efficient workplace. This principle holds true even when small companies are fine-tuned. You would be surprised at how quickly a minute or so saved on a single task can add up in the long run. Assuming the minimum loss in productivity, a 25% loss of efficiency due to multi-tasking adds up to 2 hours of lossed efficiency in a standard work day (60 minutes/hour * 8 hours = 480 minutes * 25% = 120 minutes). This ads up to 10 hours per week and 520 hours of lost efficiency per employee per year!! Maximizing efficiency in your work environment is achieved by taking breaks at the right time and discouraging multitasking.

Do you ever wonder how much efficiency may be lost in your organization? Perhaps it is time to rethink employee management. Perhaps it is time to introduce some new time saving breaks into your workforce efficiency.

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